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Free Contractor Invoice Template

Perfect for independent contractors, subcontractors, and service pros. Bill for labor, materials, and project work.

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No account required to start • Free PDF export

  • Labour & materials breakdown
  • Job site address fields
  • Licence number display
  • Material markup calculator
  • Change order tracking
  • Sales tax calculation
Free Contractor Invoice Template preview
🔨 Contractors & Trades
Create Contractor Invoice

When Should I Use a Contractor Invoice?

A contractor invoice is used when independent contractors, subcontractors, and tradespeople complete work for clients and need to request payment. Contractor invoices are different from standard invoices because they must account for:

  • •Labour hours and rates — detailed breakdown of hours worked at each trade rate, including overtime and weekend rates where applicable
  • •Materials and supplies — itemised list of all materials purchased with quantities, unit costs, and any contractor markup (typically 15-25%)
  • •Job site details — property address, permit numbers, and specific location of work performed
  • •Licence and insurance information — your contractor licence number and proof of insurance for the client's records

Pro Tip: Always separate labour and materials on your invoice. Clients can claim materials as capital improvements for tax purposes, and the transparency builds trust.

How Do I Create a Contractor Invoice?

Creating a professional contractor invoice ensures you get paid on time and maintains clear records for tax purposes. Use our contractor-optimised invoice creator with labour & materials breakdown, job site tracking, and automatic calculations built for tradespeople.

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How Can Contractors Get Paid Faster?

Late payments are the biggest challenge for contractors. Use these strategies to protect your cash flow and get paid on time.

Require Deposits Before Starting Work

For jobs over $1,000, collect a 25-50% deposit before purchasing materials or mobilising to the job site. This covers your material costs and demonstrates client commitment. Put deposit terms in your written contract.

Use Progress Billing for Larger Jobs

For projects exceeding $5,000, bill at agreed milestones: roughing, trim-out, and final completion. This keeps cash flowing throughout the project and limits your financial exposure on any single payment.

Include Lien Rights and Late Payment Terms

Add late payment penalties (1.5-2% per month) and reference your mechanic's lien rights in your invoice terms. In many states, contractors can file a lien if payment is overdue. Know your rights and communicate them professionally.

Built for Trades

  • ✓ Labour & Materials Breakdown
  • ✓ Job Site Address Fields
  • ✓ Licence Number Display
  • ✓ Material Markup Calculator

Payment Protection

  • ✓ Deposit & Progress Billing
  • ✓ Change Order Tracking
  • ✓ Late Fee Calculations
  • ✓ Lien Rights Notice

Professional Format

  • ✓ All Trades Supported
  • ✓ Sales Tax Calculation
  • ✓ PDF & Word Export
  • ✓ Mobile-Friendly Creation

Frequently Asked Questions